How NES Fircroft Modernized Candidate Submissions Across 45 Offices with Candidately
NES Fircroft replaced manual email-based candidate submissions with Candidately across 45 offices and 100+ countries. The result: a streamlined, transparent recruitment process that both consultants and clients adopted within weeks.
TL;DR
NES Fircroft replaced email-based candidate submissions with Candidately across 45 offices in 100+ countries. Consultants now track client engagement in real time and deliver branded, consistent candidate presentations.
At a Glance
- Industry
- Engineering & Life Sciences
- Company Size
- 1,500+ employees
- Global Presence
- 45 offices, 100+ countries
- Use Case
- Candidate Submissions, Candidate Marketing
- Products Used
- Client Portal, Magic Link, Candidate Profiles
- ATS
- Bullhorn
The Challenge
Email attachments and portal fragmentation were slowing placements
NES Fircroft operates across engineering and life sciences staffing in over 100 countries. Their consultants were submitting candidates to clients using two disconnected methods: some clients had their own portals, others relied on emailed CVs. Neither approach gave NES Fircroft visibility into what happened after a submission left their inbox.
The email-based workflow created a chain of problems. Consultants spent time formatting resumes, attaching files, and chasing feedback manually. Clients had no structured way to compare candidates side-by-side or provide real-time input.
Before Candidately
- Email-based CV submissions
- No post-submission visibility
- Inconsistent formatting
- Manual feedback chasing
With Candidately
- Branded client portal
- Magic Link sharing
- Real-time engagement tracking
- Phased global rollout
The Solution
A phased rollout starting with smaller clients, then scaling globally
NES Fircroft implemented Candidately as their unified candidate submission platform. Rather than a big-bang rollout, they started with smaller client accounts to validate the workflow before expanding to enterprise clients.
Candidately replaced the email-and-attachment cycle with a branded client portal where shortlists, candidate profiles, and feedback live in one place. The Magic Link feature bridged the gap for clients who preferred email.
Candidately has a user friendly interface, using Candidately is seamless with the usual process of tracking CVs. Seeing when someone has viewed the list and how long they spent reviewing a CV is very useful. It is helping us move away from an old process of attaching files to an email and being able to keep up with the times of technology.
The Results
Transparent submissions and faster client feedback across 45 offices
NES Fircroft now has full visibility into candidate submissions. Consultants know exactly when a client opens a shortlist, how long they review each profile, and where to focus follow-up.
Impact
- Replaced email submissions across 45 officesGlobal rollout
- Real-time client engagement visibilityOpens, time per profile
- Faster feedback via structured shortlistsLess email back-and-forth
- Consistent, branded presentationsReplaced Word/PDF
Eliminated the email black hole
Consultants no longer send candidates into the void. Candidately shows open rates, time spent per profile, and client interaction history.
Professional candidate presentation
Every submission looks consistent and branded, replacing the inconsistency of emailed Word documents and PDFs.
Direct client feedback loop
Clients provide structured feedback directly on each candidate profile, replacing back-and-forth email chains.
Global adoption without training overhead
The phased rollout and intuitive interface meant adoption happened naturally across 45 offices.
Key outcomes
- Replaced email submissions across 45 offices — Global rollout
- Real-time client engagement visibility — Opens, time per profile
- Faster feedback via structured shortlists — Less email back-and-forth
- Consistent, branded presentations — Replaced Word/PDF
NES Fircroft replaced email attachments with trackable, branded candidate submissions across 45 offices. If your team is still sending CVs as email attachments, the same shift is one conversation away.
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FAQ
Frequently asked questions
What features does NES Fircroft use most?
Client Portal for structured submissions, Magic Link for email-first clients, and engagement tracking to see when clients review candidate profiles.
How did NES Fircroft roll out Candidately?
Phased approach: started with smaller accounts, validated the workflow, then expanded to larger enterprise accounts globally across 45 offices.
What was NES Fircroft's process before Candidately?
Consultants submitted candidates by attaching formatted CVs to emails or using client-specific portals. No visibility into client engagement after submission.
How does Candidately handle global recruitment teams?
Candidately works across all 45 NES Fircroft offices with no per-office configuration needed. The platform scales from small teams to enterprise operations without added complexity.
Can Candidately replace email-based candidate submissions?
Yes. NES Fircroft fully replaced their email attachment workflow. Consultants now share branded shortlists via links, and clients review candidates through a structured portal instead of inbox attachments.
How does engagement tracking work in Candidately?
Candidately shows real-time data on when clients open shortlists, how long they spend on each candidate profile, and whether they return for a second look. This lets recruiters time their follow-ups.
Is Candidately suitable for engineering staffing agencies?
Yes. NES Fircroft specializes in engineering and technical staffing across oil, gas, power, and life sciences. Candidately handles their high-volume, multi-country submissions without industry-specific limitations.
What results did NES Fircroft see with Candidately?
They eliminated the email black hole, achieved consistent branded presentations globally, got direct client feedback through the portal, and adopted across 45 offices without formal training programs.
Does Candidately integrate with Bullhorn for large enterprises?
Yes. NES Fircroft uses Bullhorn as their ATS, and Candidately integrates directly. Candidate data flows between both systems, eliminating duplicate entry for their global team.
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